File Clerks

The work

Core tasks

1. 01Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
2. 02Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
3. 03Gather materials to be filed from departments or employees.
4. 04Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
5. 05Add new material to file records or create new records as necessary.
6. 06Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
7. 07Scan or read incoming materials to determine how and where they should be classified or filed.
8. 08Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
9. 09Answer questions about records or files.
10. 10Assign and record or stamp identification numbers or codes to index materials for filing.
11. 11Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
12. 12Modify or improve filing systems or implement new filing systems.

Capabilities

Essential skills

Employment outlook

Where the role is heading