Meeting, Convention, and Event Planners

The work

Core tasks

1. 01Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
2. 02Review event bills for accuracy and approve payment.
3. 03Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
4. 04Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
5. 05Confer with staff at a chosen event site to coordinate details.
6. 06Inspect event facilities to ensure that they conform to customer requirements.
7. 07Maintain records of event aspects, including financial details.
8. 08Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
9. 09Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
10. 10Evaluate and select providers of services according to customer requirements.
11. 11Plan and develop programs, agendas, budgets, and services according to customer requirements.
12. 12Hire, train, and supervise volunteers and support staff required for events.

Capabilities

Essential skills

Employment outlook

Where the role is heading