Executive Secretaries and Executive Administrative Assistants

The work

Core tasks

1. 01Manage and maintain executives' schedules.
2. 02Make travel arrangements for executives.
3. 03Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
4. 04Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
5. 05Answer phone calls and direct calls to appropriate parties or take messages.
6. 06Prepare responses to correspondence containing routine inquiries.
7. 07Open, sort, and distribute incoming correspondence, including faxes and email.
8. 08Greet visitors and determine whether they should be given access to specific individuals.
9. 09Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
10. 10Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
11. 11Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
12. 12File and retrieve corporate documents, records, and reports.

Capabilities

Essential skills

Employment outlook

Where the role is heading